2024-10-22 Agenda

Start Date: 2024-10-22
Present: Treasurer, SysAdmin, Chair, PRO, SysAdmin, HelpDesk, HelpDesk, First Year Rep, SysAdmin, Ordinary Member
Absent: Secretary
Excused: Webmaster, Events, Vice-Chair, Ordinary Member
Late: Events, GDO

Agenda:

Please add your Redbrick username beside agenda items.
[name=Secretary] [color=blue]

If you cannot attend the meeting, please inform Secretary with your reason.
[name=Secretary] [color=red]

[!warning]

[x] Check previous minutes - Secretary

Chair:

Last week, what happened - Chair
Timetable, please follow it - Chair
- Tuesday: Event & Hackerclub for following week discussed during meeting
- Wednesday: Graphics made, details finalised
- Thursday: Submit forms to C&S
- Friday: Newsletter sent out and information posted to socials/Discord

Vice-Chair:

SysAdmins:

Admins be adminning - SysAdmin
Very much minecraft being played - SysAdmin
Paperless - SysAdmin
Hackerclub hostile take-over :smirk: - SysAdmin
cooking up some cool blockbot/API stuff - SysAdmin

Events:

How was this week’s event - Chair
Plan for next week’s event - Chair
Open days, November 15th & 16th - Events
FOSDEM - Chair
- Opens Monday Oct. 28th and close at 9am Monday Nov. 4th.
- Numbers and information needs to be sent to Events by Sunday
- How is everyone getting on with the planning?
  - Flight prices - (Vice-Chair, SysAdmin, GDO)
  - Hostel prices - (SysAdmin, SysAdmin, GDO )
  - City transport - (First Year Rep, Webmaster)
Pycon - really need to get it sorted - SysAdmin

Treasurer:

budget regarding pizzas and attendance/turnout - what should we do in future? - PRO
firehouse phone number situation - Treasurer
bank change of signatory update - Treasurer

HelpDesk:

How was this week’s hackerclub - Chair
- GREAT SUCCESS HelpDesk
Plan for next week’s hackerclub - Chair
- Spooky code on Halloween day (since 28th is a bank holiday) - HelpDesk

Webmaster:

Secretary:

Anything extra needed for the newsletter - Chair

PRO:

CAMERA - PRO
- items for the camera came in through the post
- quality very nice
- reimbursed courtesy of Treasurer
- old photos on the original SD card were backed up to the RB drive courtesy of Chair
notification before events that photos may/will be taken (thanks SysAdmin!) - PRO

GDO:

Required graphics for next week - Chair

First Year Rep:

Nothing really new or interesting - First Year Rep
Only doing revision this week in programming - First Year Rep
cromulent - "First Year Rep"
not addressing the wiki controversy - First Year Rep

Ordinary Members:

hoodies - current situation, and what colour(s) should we roll with? - PRO
brace yourselves - Ordinary Member
15 hoodies needed to maintain stated price for each colour - Ordinary Member

Common Room Committee:

Redbrick Locker in the magic room - should we get a proper lock? - PRO

Points of Discussion:

AOB:

Fotosoc wondering if they can borrow games for games night on wednesday
Happy Tuesday! - Secretary

Minutes:

Points of Info:

Started at: 13:18
Does Committee agree on last weeks minutes: yes
Ended meetings discussions at: HH:MM

Chair Update:

Need to decide on events for next week in the meeting
- MOST IMPORTANT THING IN the meeting
Events planning from now on
- Tuesday Events decided
- Wednesday Graphics done
- Thursday Forms Submitted
- Friday Newsletter and Discord

Vice-Chair Update:

SysAdmin Update:

Paperless up
- Very Cool for Treasurer
- Cmt Account
New cmt added to vaultwarden
Services Tutorial
- Cmt and user
Getting rid of cmt replaced by bots
- More ordinary members called different shit

Events Update:

History of RB
- Rambley, but that’s what it’s supposed to be
- Images next time
this week’s event
- Hackerclub takeover, Movie night thursday,
Next week
- ONLY Spooky Code Thursday during slot
Open day
- Confirmed First Year Rep
- Potentially - PRO, Chair, SysAdmin
FOSDEM
- Need to have it ready this week
  - Monday Opens for 1 week
- Numbers sent to Events by Sunday
- Flights
  - 6am or 6pm from ireland
  - 9pm from brussels
  - 70 - 100 pp
  - Bags are hassle
- Hostel
  - Needs Facilities in Hostel
- Transport
  - Figure it out
PyCon
- Get interest form out
- Needs to be done now
- Group tickets
- 30 euro estimate
- Should have been done weeks ago
Emails
- CC CMT from now on

Treasurer Update:

Signatories Forms scanned wrong by bank
- Waiting on Confirmation
Cap submitted for RAM
Everyone should be refunded
Firehouse Phone number
- Multiple ppl hopefully
- Events and Helpdesk
- Events, First Year Rep, SysAdmin
change email to accounts for firehouse

Helpdesk Update:

Gitgud takeover
- Admins takeover
- Used helpdesk slides
Sppoky code in events

Webmaster Update:

Secretary Update:

PRO Update:

Got cam stuff
- Looking good
Photos backed up
Need consent for photos “did you have her consent frank”
- Add slide informing pics being taken

GDO Update:

Send Details on tuesday

First Year Rep Update:

Nothing happing

Ordinary Member Update:

Ordinary Member did something :tada:
Hoodies
- 15 min order for each design
- Normal 32, 34, 36 - default, name, name+position
- Pullover 30, 32, 34 - default, name, name+position
- Designs
  - Normal Hoodie
  - White Pullover Hoodie

Common Room Committee Update:

Message about Boardgames

Points of Discusion:

AOB:

Action Items:

[ ] all - Read the minutes!
[ ] events - submit event plan for next week - Spooky Code
[ ] helpdesk - prepare hackerclub for this week - Spooky Code
[ ] GDO - make posters for hackerclub and main event - Just Spooky Code this week
[ ] admins - acquire movie for thursday - Immitation Game
[ ] events - email back about open days
[ ] SysAdmin, GDO, SysAdmin - FOSDEM: Hostels email
[ ] First Year Rep, Webmaster - FOSDEM: Transport figure it out
[ ] events - Pycon intrest form Tonight
[ ] Ordinary Member, SysAdmin - Hoodie form
[ ] GDO - Hoodie redesign
[ ] SysAdmin - common room rules
[x] SysAdmin - Message about Boardgames

2024-10-22 Agenda

Agenda:

AOB:

Minutes:

Action Items:

Useful Links: